The Clerk Communique' March 2009 Vol. 10
 

Greetings Dear Clerks!

This will be a great month for reconnecting with old friends and making new ones. The WA Municipal Clerks Association Conference in Ocean Shores is only a week away, from March 18 to March 20, 2009. Aside from being a sponsor and vendor, we really enjoy the scheduled events. Thank you in advance to the Conference Planning Committee Co-Chairs: Virginia Olsen, CMC, Mountlake Terrace; Alice Attwood, CMC, Tonasket; and Paula Swisher, CMC, Brier. We shout out a loud JOB WELL DONE for their dedication and long hours ensuring this event is organized, educational, and FUN!

Yours in fresh ocean air anticipation,

Karen Semerad, and all your friends at BIAS

(Pictured at BIAS New User's Training Class: Tara Chittenden, Tekoa; David Calechman, BIAS Software; Kynda Browning, Tekoa; Crysty McGee, Benton City; Connie Barratt, Spokane County Fire District #2; Cheryl Waller, Uniontown; Rich Harwood, Sprague; Karen Semerad, BIAS Happy Lady.

BIAS Accounting

 

New Withholding Tables Now Available on www.IRS.gov

Most Workers Will See Bigger Paychecks This Spring!

"The IRS asks that employers start using these new tables as soon as possible but not later than April 1."

The new tables incorporate the new "Making Work Pay" credit, one of the key tax provisions included in the American Recovery and Reinvestment Act of 2009 that became law the week of 02/21/09.

These are the four documents you want:

IRS Notice
Publication 15-T (Rev. March 2009)
Notice to Employees - Changes to Income Tax Withholding - Page 73 of Publication 15-T (Rev. March 2009)
Publication 919 - How Do I Adjust My Withholding (For Use in Preparing 2008 Returns)

IRS

 

2009 BARS Manual

The best selling, widely popular 2009 BARS Manual is now available from the WA State Auditor's Office. (2009 updated-only pages are also available.) Be ye GAAP or Cash-Based; a city, town, or county; a special purpose district; or port, transit, conservation, fire, or library district; there is something here for each and every one of you! If you who haven't purchased a new BARS Manual since your computer system was DOS-based, you may download an order form at the top of the BARS page.

WA State Auditor's Office

 

WA State Auditor's Office Part Deux

For those of you who cannot get your fill of SAO verbiage, I have two more sources of great information, I kid you not:

The Audit Connection Winter 2009: SAS 115 Update on P2 - it supersedes SAS 112, Annual Report Deadline for Local Governments on P3, Information for Newly Elected Officials - written by Toni Nelson on P5.

Updated WA State Auditor's Office Audit Protocols - Issue Date 01/09

WA State Auditor's Office

 

MRSC Finance Advisor

Tracy Dunlap, Director of Finance & Administration for the City of Kirkland has written a prescient article for the MRSC Finance Advisor entitled:

How to Effectively Use Consultants - The View from Both Sides

She thoroughly outlines the consultant selection process, understanding your role, and developing a realistic schedule.

While we are on the topic of consultants, this is the link to the MRSC web site for professional services:  MRSC Professional Services Listing.

MRSC

 

March Bouquet of Inspiration

Fare thee well, precious Pat and Mr. Finley.

"If you have built castles in the air, your work need not be lost; that is where they should be. Now put foundations under them.
"      Henry David Thoreau


The BBC aka BIAS Book Club Suggested Reading:

"The Flower Gardener's Bible: Time Tested Techniques, Creative Designs and Perfect Plants for Colorful Gardens"             Lewis and Nancy Hill

-Golden Links-

"Utility Payment Collection Issues" by Deborah Crabbe, Foster Pepper, PLLC

I still have copies available of Deborah Crabbe's presentation from our December 2008 User Conference: "Utility Payment Collection Issues." If you would like a copy of this lecture, please email me at karen@biasaccounting.com and I will mail it to you.

Deborah Crabbe, Foster Pepper, PLLC

Volunteer Opportunity - WFOA Booth at June 2009 GFOA Conference in Seattle

The WFOA would appreciate members volunteering to staff a booth at the GFOA, (Government Finance Officers Association,) Conference, 06/28/09 to 07/01/09, in Seattle. The GFOA offered the WFOA the opportunity to showcase their organization and promote their Conference, 09/22 to 09/25/09, in Bellevue. Please notify Jan Hawn, jhawn@bellevuewa.gov, or Dan Mason, dan.mason@tre.wa.gov, if you want to volunteer. This link will show you available dates and times, WFOA 2009 GFOA Conference Booth.

2009 WMTA 26th Annual Conference

The theme for the 2009 WMTA 26th Annual Conference is "Follow the Financial Brick Road." The date is 04/15 to 04/17/09, at Cambell's Resort and Conference Center in Chelan. Online Registration is now available: WMTA Online Registration. The WMTA has organized another year of top-notch presentations and roundtable topics. You may get Scholarship information at: WMTA Scholarships.

Banking Services (Updated 12/06)

Cities and counties are required to bank with a qualified public depositaryRCW 39.58.080. In code cities, the bank is designated by the council. RCW 35A.40.030. In other classes of cities and counties, the statutes allow the treasurer to select the bank. RCW 35.38.010. RCW 36.29.020. Note that while savings banks, in addition to commercial banks, can be public depositaries, credit unions cannot. RCW 39.58.010(2) and (10).

Learn more about this subject at: MRSC Finance: Banking Services.

MRSC

Links:
AWC Personnel News: Caring for Yourself When Layoffs Occur
AWC Personnel News: What Resources are Available for Laid-Off Employees
SAO: SAS 112 Annual Report Checklist
AWC: Calendar of Compliance Issues
MRSC
WA Finance Officers Association
WA State Auditor's Office
WA Municipal Treasurers Association
Association of Washington Cities
WA Municipal Clerks Association
BIAS Software

BIAS Accounting Inc • 3001 S Mt Vernon Suite 200 • Spokane • WA • 99223

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