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Now in your Toolbox: RSNA Exhibitor Service Kit
It's here! The online Exhibitor Service Kit, which includes everything you'll need to get your exhibit up and running, is officially online at the Technical Exhibition Center. Exhibitors can find forms for virtually every service at the meeting, including staff registration, housing, labor contractors, marketing and advertising opportunities, Internet, and much more.
Designed excusively for RSNA exhibitors, the Technical Exhibition Center is the source to find the latest updates and forms for RSNA 2009. Click the "I'm a Confirmed Exhibitor" to find the information you're looking for. Return to the site often for all the tools you'll need as the meeting approaches.
Click here to go to the Exhibitor Service Kit
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NEW for 2009: Exhibitor Invites
Exhibitor Invites is a new program that serves two vital purposes - increase attendee registration and help exhibitors with ROI.
Exhibitors log in to a secure site to upload lists which are never shared with RSNA. Next you can customize, preview and approve a series of three html emails that can include your booth number, logo, personalized text, product photos, and special offers.
All of this usually takes about 20-30 minutes to create a campaign of three emails that are sent to your customer/prospect list and doesn't cost you a thing!
For an RSNA exhibitor, it's a proven way to reach new attendee prospects.
To learn more about this program, contact the RSNA Technical Exhibits Department at exhibits@rsna.org
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Booth Design Approval Form-September 4
All freeform (20'x20' or larger), peninsula, and mobile exhibits must submit booth designs to RSNA for approval by September 4.
Only complete printed drawings indicating:
- Applicable setbacks
- Height of the exhibit
- 3D renderings (if available)
These items must be submitted along with the signed Booth Approval Form & Booth Design Agreement Form. These forms can be located in our online Exhibitor Service Kit.
If you have any questions regarding the approval of booth design plans, contact 630-368-3760 or email exhibits@rsna.org
Click here for Booth Approval Forms
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Now Online: 2009 Interactive Floor Plan
RSNA's interactive floor plan has been posted on our Technical Exhibition Center website. Attendees will be able to search this operational floor plan by exhibit hall, company name, booth number, or product category. Should you experience any problems viewing the floor plan, please contact our office at: 630.571.7850, 630.571.7851, or exhibits@rsna.org
Click here to view the floor plan
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Bistro RSNA: Reserve your table now!
Reservations are now available for Bistro RSNA! Bistro RSNA is an innovative approach to convention hospitality,
developed specifically to meet the food service needs of busy
Exhibitors during the convention. Located in all three Technical
Exhibit Halls. Exhibitors can reserve tables in advance, so your company will always have a convenient place to eat, meet, and network.
Click here to reserve your table for Bistro RSNA
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Internet Service at RSNA 2009
Once again, RSNA will be sole provider of booth internet
service at the RSNA annual meeting. All
internet service must be secured through RSNA and its RSNAnet service and not
Focus One. Each connection includes 10/100Base-T
standard RJ-45 male connector and 1 subclass-C IP address range (240 usable
addresses).
For RSNA 2009, RSNAnet service has new bandwidth breakdown. The minimum bandwidth size is now 348K
(compared to 256K in 2008). Also, for
the companies looking to increase their Internet bandwidth, RSNAnet is offering
a 5 MB and 10 MB connection.
Order by September 30 to receive the early-bird discount. Full information will be found inside the RSNA Exhibitor Service Kit.
Click here for the RSNAnet Application/Contract
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News Conference Services Provided to RSNA Exhibitors
In 2008, the
RSNA Annual Meeting Newsroom drew more than 160 members of the media and
generated news coverage to a potential audience of more than two billion. As an RSNA exhibitor, holding a press conference
to promote your product launch offers the opportunity for additional exposure
via the news media.
Services for holding a news conference,
including stage, podium, select A/V equipment and labor costs are provided to
exhibitors at no charge. Sign up before October 23 to ensure that
your company and news conference title will be included in the RSNA 2009 Press
Kit.
Exhibitor news conferences are held in
the RSNA News Conference Room (Lakeside Center, Level 2, Room E252) between 1
and 4 p.m., Monday, November 30 through Wednesday, December 2.
Exhibitors
may also have their press kits displayed in the Newsroom. To do so, bring your
materials to the Newsroom receptionist.
For more information or to schedule
your news conference, contact Lauren Kerber at 1-630-590-7759 or
lkerber@rsna.org.
For more information about exhibitor press conferences, please see our Newsroom Guidelines
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Exhibitors Circle Recognition Opportunities
Maximize your exposure
Receive Name and Logo Recognition on Various
Signage at RSNA 2009
Recognition in various RSNA publications
Attend Networking Receptions with RSNA and
Industry Executives
Become part of the RSNA Exhibitors Circle
today with a tax-deductible contribution to the RSNA Research & Education
Foundation, your support will truly help fund radiology’s future.
Exhibitors Circle
Benefits Include:
- Mailing to professional registrants for RSNA 2009
- Logo recognition at the R&E Foundation Pavilion
- Signage at Exhibit hall entrances
- Listing on RSNA R&E Foundation Web site
- Logo Recognition in RSNA News
- Invitation to Corporate Donor Reception
- And more!
Recognition starts at $1,500. Contact Lisa Ostrenga, Manager, Fund
Development at Lostrenga@rsna.org or 630.590.7773.
Deadline August 21, 2009.
For a complete listing of benefits by level, click here
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Promotional Opportunities for Exhibitors
Don't miss your chance to get noticed at RSNA 2009 with promotional
opportunities offered exclusively to technical exhibitors. Choose from
dynamic video ads on the giant plasma wall, display ads in the
award-winning show daily, meeting bag inserts, or other premium
placement opportunities. Contact Judy Kapicak, Assistant Director of
Advertising, at jkapicak@rsna.org.
Click here to learn more about advertising opportunities
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Host an Event at Macy
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Exhibiting Works
Overall, 77%* of qualified attendees at events are potential new customers for exhibiting companies. That percentage is even greater at medical meetings such as RSNA.
Exhibitions are clearly a proven place to reach your target audience on a face-to-face basis.
*Source: CEIR Research Report ACRR 1130-08
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Important Dates and Deadlines
July 8:
Service Kit available online
July 31:
Deadline for reduction/cancellation of exhibit space (full refund)
August 7:
Deadline for reduction/cancellation of exhibit space (partial refund)
Deadline for FINAL exhibit space payment
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Contact Information
Tom Shimala, Director: 630-368-3760 tshimala@rsna.org
John Jaworski, Manager: 630-571-7855 jjaworski@rsna.org
Lauren Giagnorio, Assistant: 630-571-7851 lgiagnorio@rsna.org
Georgetta Piotrowski, Assistant: 630-571-7850 gpiotrowski@rsna.org
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