RSNA October 2012 Edition

Update your online Exhibitor Listing to Share with RSNA Attendees

The RSNA Exhibitor Listing was redesigned with additional features for exhibitors.  All exhibitors will receive a complimentary bronze listing, available online and via mobile devices, which includes company logo, contact information, booth number, company description and product categories.  


Exhibitors have the ability to upgrade their online exhibitor presence with additional graphics, featured products, video highlights, PDF documents, and social media links. All upgraded listings will be featured in the RSNA 2012 Virtual Meeting.


An email was sent that included your user name and password.   


Log in to update your listing

Order Early to Save! 

Official Service Contractors have been selected by RSNA to assist with your planning for the upcoming meeting.  These companies can help service your booth needs including: computer rental, lead management, audiovisual, floral, photography and much more.


Remember to order in advance of the meeting and save up to 25% on the onsite rates.


Click here to view a list of all upcoming deadlines.

RSNA's "Patients First" 5k Fun Run

Grab your colleagues, form a company team and cross the finish line in support of advancing patient care.  Join us for the RSNA 2012 "Patients First" 5k Fun Run and help fuel critical medical imaging research.  


Whether you run, walk or wheel, enjoy an outing for a good cause with your colleagues along Chicago's beautiful Lake Michigan shore.  Wear your company's colors and show your support!


Sign up for just $30 per person.  Your donation will benefit the RSNA R&E Foundation and is fully tax-deductible.  You'll also get a commemorative t-shirt.


Click here to learn more. 

Lead Management Solutions

New for 2012: RSNA has transitioned from the mag-stripe Expocard to a 2D barcode and QR code on all badges.  Badges serve as virtual business cards and are encoded with the name, institution, address, email address, phone/fax numbers and demographic information supplied during registration.  Attendees can use their badge at the technical exhibits to request exhibitor information.


Exhibitor badge barcodes are encoded with name, address and email supplied during registration, in many cases this is your company's main contact.  Individual exhibitors wishing to change the email address encoded on their barcoded badge can visit Exhibitor Registration.


All badges also have a QR code for Experient's SWAP lead management system.  QR codes are encoded with only the attendees badge ID and first initial of the last name.


It's not too late to order your lead solution for RSNA 2012.  Click here for details.

Take Advantage of Completing your Global Entry Interview at RSNA 2012

Global Entry is a U.S. Customs and Border Protection (CBP) program that allows expedited clearance for pre-approved, low-risk travelers upon arrival in the United States. Global Entry is open to U.S. citizens, lawful permanent residents, Dutch citizens, and Mexican nationals. Though intended for frequent international travelers, there is no minimum number of trips necessary to qualify for the program.


Click here for full information about Global Entry at RSNA 2012.

Register your Booth Personnel by October 31

Each exhibiting company is allotted five (5) complimentary badges for each 100 sq. ft. of exhibit space purchased.  There will be a $40 fee assessed for each badge produced over the complimentary allotment.


There are no refunds for badges purchased but not used.


If requested by October 31, the exhibitor badges and holders will be mailed in early November.  The package is shipped via express mail to the official representative listed on the Exhibitor Application.  Badges requested after October 31 must be obtained onsite.  Full details can be found within the Service Kit.


Register Now!

Unofficial Meeting Solicitation

It has come to our attention that a company (Source Group) in Tucson, AZ has been contacting RSNA exhibitors soliciting advertising space in their publication, Radiology News Daily.  Please be aware this company and publication is not affiliated with RSNA.


Note it is against RSNA's hotel agreement to distribute materials at these properties during RSNA 2012.  We caution you about this activity and encourage you to check with us directly if you have any doubts about communications or offerings made in connection with your RSNA participation.  Should you have any questions, please contact RSNA Technical Exhibits Services at

The Best Way to Eat and Meet at RSNA






Bistro RSNA provides an excellent opportunity for uninterrupted face-to-face time with attendees.  Tables can be reserved for lunch, so your company will always have an off-booth site to eat, meet and network.


Your table reservation includes lunch tickets, so you can skip the long lines and get right down to business.


Utilize the valuable time you have with attendees by scheduling off-booth lunches and meetings at Bistro RSNA.  Choose from a variety of menu items including soup and salad options, a selection of entrees, seasonal vegetables and side items.


You do not have to leave the convention center to get a decent meal at a reasonable price.  Please visit our website for more information and to pre-purchase your tickets today!

In this issue:

Update your online Exhibitor Listing to Share with RSNA Attendees

Order Early to Save! 

RSNA's "Patients First" 5k Fun Run

Lead Management Solutions

Take Advantage of Completing your Global Entry Interview at RSNA 2012

Register your Booth Personnel by October 31

Unofficial Meeting Solicitation

The Best Way to Eat and Meet at RSNA

Professional Registration Totals*


Booth Promotions

Exclusive Airfare Discounts!

Professional Registration Totals*

North American: 10,172

International: 6,141

Professional: 16,313

Attendees: 19,846

*as of October 8


Read the latest edition of RSNA News here

Booth Promotions

Booth raffles/drawings and giveaways are an excellent way to increase booth traffic.  Before planning your attendee promotion for RSNA, keep in mind the guidelines for these booth activities and fill out the appropriate forms. 


Deadline to submit is October 19.


Raffle Notification Form


Giveaway Request Form

Exhibitor Code of Conduct

RSNA will be distributing our Exhibitor Code of Conduct at the meeting.  This form is also posted on our website.  Please share this with all booth personnel before leaving for RSNA 2012.

Exclusive Airfare Discounts!

RSNA has secured a special discount agreement with United Airlines, American Airlines, and Delta that is not available to the general public.


For more information and to access the discount codes, click here.

Important Dates and Deadlines

October 12:

EAC Registration Deadline


October 17:

Registration List Request Deadline

October 19:

Deadline to submit Raffle Notification/Giveaway Requests


October 22:

International Freight Forwarding (Ocean Shipping) RE Rogers


October 29:

Freeman Online Ordering


GES Electrical Service


International Freight Forwarding (Air Shipping) RE Rogers


October 30:

Telephone Ordering (McCormick Place ETS)


October 31:

Exhibitor Badge Registration


Exhibitor Housing

Contact Information

John Jaworski

Assistant Director



Lauren Giagnorio




Georgetta Piotrowski




Tom Shimala



Radiological Society of North America • 820 Jorie Blvd • Oak Brook • IL • 60523

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